TCedars Hall at the Woods is perfect for a variety of celebrations, business gatherings, or fundraisers.

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How many hours does the rental fee reserve for the space? Are there any charges for overtime? If yes, when do additional payments begin?

You will have use of the facility from 9:30 am (opening for caterers, decorators, coordinators and set up time) until 11 pm.  All events are to end by 11 pm, including time for clean-up. Any period of time exceeding 11 pm will be charged at a rate of $300.00 per additional hour.  

How do I reserve Cedars Hall at the Woods for my event?

Call our office to be sure your date is available. To secure your date, we require your deposit of one half of the total contract amount, along with a signed rental agreement. The remaining balance is due 30 days prior to your event.

Cancellations

Cancellation of event beyond 14 days of date of contract results in forfeit of deposit.

Can we bring food or our own caterer?

We do not permit anyone to bring their own food or their own  caterer into the venue. However, we do allow cake and pastries to be brought in by outside entities.

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Can we customize our menu with items not listed?

You will be able to discuss all options with the caterer of your choice.

May I bring in my own alcohol?

Yes, you may provide alcohol for your guests. Your caterer must provide the bartender(s) for your event. If there is alcohol, you must have a police officer present, which you independently pay a rate of $35.00 per hour per officer for a minimum of 5 hours. One officer is required for up to 150 people and two for over 150.

Can we have ice sculptures, chocolate fountains, or any type of “specialty decorations”?

You may rent these types of decorations from outside providers. The company you rent from is responsible for its set-up, proper operation, storage and pickup of equipment. (Please remind them to bring extension cords.) All equipment, or items brought in by an outside source must remove them from our facility by the end of your function. Ice sculptures cannot be carved here on site.

May I come in earlier and decorate?

You will have access to the hall at 9:30 am on the day of your event. If you would like to come in the day before your event, that time will be deducted from the total time on the day of your event.

May I drop items off the day before my wedding?

You can but we cannot be held responsible for items left in the hall. All items should be brought in when you or your vendors arrive at the start of your rental time frame and are to be taken off the property when your event comes to an end.

When can we bring in cakes and fresh flowers? 

Cakes and fresh flowers can be brought in within the designated time frame. 

Are there any limitations on decorating?

We ask that no balloon arch be placed in hallways, in entrances or exits to rooms. We do not allow glitter, confetti, rice, birdseed, sparklers, smoke machines, or any type of pyrotechnics. Nothing can be stapled, nailed, taped, or tacked into walls, and nothing can be hung from chandeliers or from the ceilings. Any damage done or “special” cleanup involved will result in you or your group being billed. Nothing is allowed on dance floor i.e. decals, cake, etc. All your decorations, cake stands, outside linens, center pieces, etc. must be taken home with you at the end of your function. If you are unsure about any decorating, then please contact our office for further assistance.

When can I view Cedars Hall at the Woods? 

You can call anytime to set up an appointment to visit. Leave a message and we will contact you during regular business office hours.